Job Description

Job Description

Switched Source is a Chicago-based small business, building the next generation of power flow control technologies to enhance the reliability, efficiency, and distributed generation hosting capacity of the electric distribution grid.

Our team consists of top performers working in an entrepreneurial atmosphere to solve the most pressing issues in electricity distribution: how to increase the reliability of the grid in a capital-efficient manner, how to de-carbonize the grid by enabling it to accommodate more electric vehicles and rooftop solar, and how to improve the flexibility of the system and increase automation.

At Switched Source, we are always evolving. Our success depends on people who approach challenges with curiosity, show empathy, and respect one another. We flex to support the team wherever needed, communicate openly, and collaborate to solve complex problems. We value progress over rigidity and collective success over individual agendas.

Position Summary: The Office Administrator will ensure the smooth daily operation of our Brighton Park office and production facility. Serving as the face of Switched Source to guests, vendors, and partners, this person will manage office logistics, inventory, package handling, and vendor relationships. They will also coordinate conferences and company events, handle logistics, materials, and scheduling to ensure successful representation of the company. The Office Administrator will collaborate across teams to support operational efficiency and take on ad hoc projects as needed, often requiring flexibility and timely action.

Location: Fully in-person at Brighton Park office in Chicago, IL. 

Key Responsibilities:

Office Operations & Logistics

• Oversee day-to-day office logistics, including ordering supplies and managing vendors (e.g., cleaners, recycling, maintenance).
• Receive packages and coordinate freight shipments to and from the Brighton Park office and field sites/contract manufacturers.
• Maintain company equipment, schedule service work, and ensure all equipment remains in good working order.
• Monitor office safety, including maintaining PPE and safety materials, identifying and addressing trip hazards, and ensuring a safe environment for employees and visitors.

Visitor & Event Coordination

• Serve as the main point of contact for visitors: plan and coordinate visits, greet guests, arrange lunches, and provide general reception support.
• Manage company conference and event logistics, including venue coordination, travel and dinner arrangements, and preparation of marketing and display materials.

Inventory & Enterprise Resource Management (ERP) Support

• Collaborate with production and engineering teams to send, receive, and track inventory.
• Maintain accurate inventory records both onsite and in the ERP system (Xoro).

Administrative & Compliance Support

• Ensure corporate registrations and business filings are kept up to date.
• Participate in weekly all-team planning meetings and take action on logistics and operations-related items.
• Support ad hoc projects and operational initiatives as assigned by the Senior Director of Finance and Operations.

Minimum Qualifications:

• 2+ years of office administration responsibilities or commensurate experience
• Proficient with Microsoft Office
• Excellent communication skills, both written and verbal
• Authorized to work in the United States without the need for sponsorship now or in the future

Preferred Qualifications:

• Strong organizational skills
• Flexibility to adapt to changes in procedures and job assignments
• Ability to work in a fast-paced environment 
• Experience working in Enterprise Resource Planning (ERP) systems

Switched Source is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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