Job Description

Position is on-site/non-remote. Entry salary: $37,331.24 ($19.14/hr). General Description The purpose of this position is to negotiate specifications and statement of work, price, date of delivery and other contractual provisions with suppliers. The role develops, negotiates, and administers contracts, agreements and the acquisition of proposals. Responsible for creating solicitations and contracts while analyzing cost estimates for purchases up to $50,000.00. This position assists the Procurement Director and Assistant Procurement Director in issuing solicitations and issuing purchase orders in excess of $2,500.00 for the procurement of materials, equipment, supplies and services in accordance with County Ordinance. Essential Job Duties Prepares, reviews and processes purchase orders, RFQs, ITBs and RFPs; facilitates bid openings and pre‑bid/pre‑construction meetings; evaluates vendor submissions to ensure compliance with technical specifications and procurement requirements; and assists in monitoring projects to ensure adherence to procurement guidelines and timelines. Manages procurement‑related accounting functions, including bookkeeping, invoicing, deposits and year‑end reporting; performs statistical analysis and workload reporting; and processes documents while developing and maintaining spreadsheets. Conducts document preparation and reporting for County Council/Senior Staff. Administers contracts up to $50,000 and ensures compliance with specifications and procurement regulations. Oversees vendor communication, including quote evaluations and market research; receives and responds to vendor and departmental inquiries, concerns and requests; and resolves issues related to vendors, purchases and deliveries. Supports departments with procurement activities, including billing, receiving, fund verification and system troubleshooting; assists with purchase‑related issues, account discrepancies, transfer forms and other departmental requests. Maintains records and documentation to ensure audit compliance. Performs statistical analysis and reporting of workloads. Processes documents and develops spreadsheets. Provides training and guidance to ensure adherence to the County Procurement Ordinance. Maintains vendor database, credit accounts and surplus/disposal records; handles listings and documentation for surplus property. Manages County‑issued mobile devices and assists with related approvals, orders and technical support. Coordinates P‑Card program, including issuance, transaction support, compliance review and reporting. Processes deposits for miscellaneous payments (e.g., FOIA request payments, checks in lieu of bonds, GovDeals checks). Travels to attend conferences, continuing education courses and/or other events as required. Performs other related duties as assigned. Requirements Ability to obtain CPPB or CPPO Certification. Bookkeeping/Accounting skills. Clerical skills. Negotiation skills. Skilled in public speaking, with strong oral and written communication abilities and basic customer service skills. Knowledge of basic office equipment, procedures and policies, as well as the organization’s operations, services and overall policies. Skilled in document processing, including Excel and Word. Ability to give direction and to advise departments in the rules and requirements for making purchases. Ability to mediate between vendors and end‑users. Ability to multitask. Education and Experience Associate’s degree in a related field and three (3) years of related work experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. College coursework with emphasis in procurement, bookkeeping or closely related field is preferred. Licenses, Certifications, or Registrations Required to obtain CPPB Certification within 4 to 6 years of hire date. Physical Demands The work is light work which requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Work Environment Work is performed in a relatively safe and secure indoor and/or outdoor work environment; may encounter noise, weather, extreme temperatures, moisture, humidity, dust or odors. Seniority Level Entry level Employment Type Full‑time Job Function Purchasing and Supply Chain Industry Investment Management #J-18808-Ljbffr Sentinel Capital Partners

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